QLD Chilled (Fortnightly) Dispatch

• There are 2 parts to this booking:

1. Book in the pick-up (done on Wednesday AM)

2. Send through the QLD Run List (done once goods have been picked up)

PART 1 (Book in the Pick Up)

• Go to documents folder

• Go to Transport Booking Folder

• Open "Chilled Booking Form" (You can save over this copy and don't need to save as)

• Fill in your details on top left corner (Name, phone number, and today's date)

• Change pick up date to Thursday (following day), delivery date to Tuesday (following week), CTN quantity (roughly work out what the total box count will be), and total weight (average 10 kg a box)

• SAVE and CLOSE

• E-mail to: bookings@coolinterstate.com.au and cc bens@coolcouriers.com

• Subject for e-mail: "Booking Form for Pick Up Thursday (10 June 2021)" and write in the e-mail: "Hi Guys, attached is booking form for tomorrow. Thanks"

• Once the orders are completed later that day, you will have a confirmed box count. If different to what you emailed earlier, then let them know

PART 2 (Send through the QLD Run List)

• Go to Documents

• Go to Transport Booking Forms folder

• Open "CKB Runlist Template QLD" booking form. Don't save over this template, instead Save As and save it to the desktop.

• Note - this form is only for wholesale deliveries. If there are home deliveries, you will do a separate form for these.

• Fill in the delivery date (Tuesday for all except Sprout & Organic Food Market, as they are both Wednesday deliveries)

• Fill in the chilled ctn quantity (For each store, you will find box count on CKB orders portal)

• Delete any lines that aren't needed (The stores that don't have any order)

• Home delivery booking form can be found under Transport Booking Forms folder. Open "CKB Runlist QLD Home Deliveries". You can save over this template.

• Fill in the same exact info you did for wholesalers (Delivery date - Tuesday and chilled ctn quantity).

• For home deliveries, you will also need to add contact phone number. Put that in the instructions field. You would also add any other instructions in the space too.

• Email both booking forms (or just the wholesale if no home deliveries) to: booking@coolcouriers.com and bens@coolcouriers.com and cc in Alison.

• Write in the subject line: "Runlist for Tuesday ..... (Insert date)".

• In the e-mail, write "Hi Guys, Attached is the runlist for next week (x2 attachments) Thanks".

• Note - Write 1 attachment only if there is only home delivery or wholesale delivery.